Department           : COO
Work Location        : Thilawa SEZ and 8 Mile Business Centre Office


  • Upkeep and improve Document Control systems for the companies’ documents and records in SharePoint and hard copies so that the documents are up to date, easily accessible and safe
  • Liaising with the Document Control team across multiple functions to ensure that document control system and practices are fully complied with JMM standardsRESPONSIBILITIES:
  • Lead the Document Control function in upkeeping and improving the document standards, document storage standards, procedures, guidelines and SharePoint DMS
  • Implement and maintain timely and effective document controls process, procedures and systems
  • Work closely with and provide guidance to document controllers of various functions including manufacturing, sales, HR, accounts, supply chain, technical services, etc.
  • Use SharePoint for everyday operations, maintenance and quality control
  • The storage of the active and archived documents to prevent damage and deterioration. Also responsible for identifying, collecting, indexing, filing, maintaining and disposal of quality records
  • Checking of administrating correctness of documents (Template, document number and classification, issue / revision identification, short signatures for originator, checkers and approved by etc)
  • Collate reports for COO from various sources
  • Establish and maintain communications to ensure accurate and timely flow of information
  • Notify personnel of updated document versions and how to access them
  • Print and distribute documents as necessary
  • Any other responsibilities assigned by COO


  • At least Diploma or Bachelor’s Degree
  • 2 years of experience in document control function, preferably in manufacturing and distribution
  • Experience in dealing with confidential and highly sensitive materials and deadlines
  • Good working knowledge in Microsoft SharePoint and MS applications
  • Strong interpersonal and presentation skills, along with the ability to communicate effectively with others at all levels of the organization
  • Good knowledge of MS Office applications, particularly Power Point, Words and Excel

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